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How to Merge TMC and Non-TMC Travel Data for Better Travel Management

November 18, 2021
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It is common for medium to large businesses to have an established travel program in place, which encompasses a travel policy (mandated or guidelines), a designated travel management company (TMC), a preferred supplier program (air, hotel, car), and often a duty of care provider for larger or more complex businesses.

Small-to-medium size businesses usually have a travel policy in place, but they’re often unmandated, and might be fragmented in terms of how business travel is sourced, booked, and supported.  

Designated travel management companies play an important role to ensure your travelers have a one-stop shop where they can search for a business trip that has your company guidelines established in the online booking tool. With a TMC, travelers can easily identify and book preferred suppliers without any hassle, allowing program managers to get a pulse on upcoming travel plans.

TMC and Non-TMC Travel Data: Traxo’s Travel Dashboard

Traxo supports businesses of all sizes, regardless of the current state (or lack thereof) of your travel program or policy. Traxo’s ability to consolidate and normalize data from your designated TMC and non-TMC sources, such as supplier-direct bookings, allows you to get a holistic view of your program. Capturing pre-trip data, from the time of reservation, is simplified when Traxo is incorporated into your travel program.

Travel Managers will have the peace of mind knowing that data is readily available in a user-friendly dashboard, providing you with quick and reliable data insights on your employees’ whereabouts, and their upcoming trip plans.

The Impact of Travel Leakage on Program Reporting

On average, 4 in every 10 bookings are made outside of your company's designated preferred booking channels. These transactions are commonly booked through supplier-direct websites or OAC channels, meaning you are flying blind, until the traveler files their expense report, post-trip.

With a lack of data access, countless bookings are simply not captured, resulting in diminished traveler support. When faced with a crisis it could be next to impossible to locate your travelers’ whereabouts efficiently.

Combining TMC and Non-TMC Travel Data Sources Creates a Holistic Data Set

Providing travel managers with pre-trip visibility (details captured at the time of booking), allows you to have more control over travel behavior, correct noncompliant trips, and shift spend to preferred suppliers. Pre-trip booking data also enables you to act proactively, versus scrambling when incidents occur.

When combining TMC booked itineraries with program leakage data, you create a holistic travel data set—before the trips begin—rather than sifting through expense reports weeks after travel ends. 

With no action required on behalf of your traveler, there are no training or change management components involved. Traxo parses the itinerary data based on the employee’s unique email address and booking data appears in your dedicated Traxo portal, providing you with access to pre-trip data reporting and a dashboard, regardless of the original booking source.

Finally, comprehensive travel management can be achieved by consolidating all travel data sources into one reporting tool.

Port travel data to your favorite data analytics tools  

All data collected and parsed through Traxo is portable, giving you the flexibility your business needs. Port Traxo’s data to popular tools such as Microsoft Power BI or Tableau to further customize your reports and dashboards.

Share your TMC and Non-TMC data set with travel management partners

Similarly, sharing your data set with your TMC and duty of care provider is easy and ensures that your business travelers are protected wherever their trips take them and however they booked their itinerary. And finally, if your company wishes to further optimize its travel program, Traxo partners with price assurance providers, who reduce overall trip cost with price monitoring tools from the time of booking. 

Traxo continues to be the global leader in corporate travel data capture and pre-trip auditing. Detecting and eliminating travel program leaks regardless of the original booking source. If you’re ready to aggregate your TMC and Non-TMC travel data in one place, contact us today.

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