Corporate travel isn’t just about individual trips. Increasingly, companies bring large groups of employees together for off-sites, client events, or global conferences. These gatherings are essential for connection and collaboration, but for travel managers, they’re some of the hardest trips to manage.
Group travel introduces unique challenges: tracking hundreds of bookings, coordinating accommodations, and ensuring duty of care at scale. Without the right tools, the result is fragmented spreadsheets, incomplete data, and unnecessary risk.
When dozens of employees converge on one location, small gaps in oversight quickly multiply. Travel managers often face:
Traxo addresses these challenges head-on by making group travel equally as transparent and manageable as business transient travel.
One of the biggest frustrations with group travel is managing hotel blocks. Traditionally, these details are stored in spreadsheets or with third-party planners, leaving travel managers with limited visibility. Traxo’s support for rooming list data solves that problem by letting managers upload attendee housing information directly into the platform. With the click of a button, hotel data becomes part of the bigger travel picture. That means duty of care providers instantly know where employees are staying, procurement teams can capture the full scope of hotel spend, and managers no longer waste hours manually reconciling lists.
Visibility doesn’t stop with hotel blocks. Traxo’s traveler mapping feature provides managers with a live, visual view of employee locations within a specific date range. Whether it’s 20 employees at a client meeting or 2,000 arriving for a global summit, managers can see exactly who is on the ground and where. This real-time map isn’t just a convenience — it’s a critical tool for safety and logistics. If an incident occurs near the venue, managers can immediately pinpoint affected employees. If multiple groups are arriving on the same day, they can plan ahead for transportation needs. By combining mapped visibility with live booking data, Traxo transforms oversight into foresight.
Beyond safety and logistics, group travel represents a significant financial opportunity. Too often, the spend associated with meetings and events goes untracked, making it difficult for companies to negotiate effectively with suppliers. Traxo changes that by consolidating business transient and group data into a single platform. For procurement teams, this means stronger leverage with hotels. For travel managers, it means clarity on the true cost of events and confidence that employees are following policy. What was once hidden spend becomes a powerful tool for savings and strategy.
Ultimately, Traxo transforms group and meetings travel from a source of frustration into a managed and measurable part of the travel program. The outcomes are clear:
As meetings and events continue to grow in importance, travel managers need modern tools to keep pace. Traxo provides exactly that, transforming group travel from chaos into clarity. Fill out the form below, and a Traxo team member will be in touch to walk you through how Traxo creates seamless travel management across group travel reservations.
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