Get Started

Insights

The latest news, events, and industry trends from Traxo.

close_icon.svg

4 Ways to Ensure Business Travel Safety During International Conflict

June 30, 2022
A woman traveling in the city practicing business travel safety.

Many organizations had offices, work-from-home employees, and travelers visiting Ukraine when Russia invaded on February 24th, 2022. Regardless of why employees were in the country, organizations had a legally binding duty of care to their team members. Before they could ensure employees were out of harm's way, they needed to locate them. Today, many organizations are still grappling with these challenges as millions of people remain in Ukraine.

While we hope the Ukraine conflict ends quickly and lives are spared, we must also prepare for future possible scenarios. Here are four ways to support employees during international conflicts and natural disasters.

1. Lay a Foundation for Improved Duty of Care

When the invasion began, companies capturing data from all booking sources were able to monitor the situation closely, quickly identify travelers already in Ukraine and help them coordinate exit strategies amidst the chaos. These same companies were also able to proactively identify travelers planning to visit impacted countries and cancel or adjust trips accordingly. As disasters seem to increase in number, we can’t emphasize the importance of capturing traveler booking data on every reservation—complaint or otherwise.

2. Select a Provider and Communicate Your Travelers Plans

Traxo partners with key industry duty of care partners, including International SOS, Safeture, Crisis24 and JESI, among others. These providers help to mitigate risk by monitoring conflicts, natural disasters, weather patterns and medical hazards, then provide support to travelers when emergencies occur. By creating a seamless flow of travel data between Traxo and your preferred duty of care partner, your team can be prepared when disaster strikes. 

3. Carefully Consider Partner Reliability

In times of crisis, corporate travel managers must rely on the knowledge and expertise of their chosen duty of care providers. This selection should not be made lightly. Evacuating, relocating, housing, handling medical issues and translation amidst life-threatening crises are larger-than-life responsibilities. We only partner with the duty of care providers we believe are up to the challenge and invite you to learn more about them on our partner webpage.

4. Exercise Compassion for Everyone

People are continually attempting to evacuate from Ukraine. As companies and governments across the globe look to support Ukrainians and put further pressure and roadblocks in place to reduce Russia’s advances, we must prioritize humanitarian relief and the emotional well-being of those around us. Even if your company does not have employees in Ukraine, it’s essential to connect with your team members.

Some may have family and friends in impacted areas or be struggling to grapple with senseless violence in our modern era. Supporting your team’s mental health and well-being while the situation unfolds will be critical over the coming weeks and months. Showing compassion and unwavering support during these most disruptive and unsettling times is what the world needs most.

Future-Proof Your Business Travel Procedures

For organizations lacking the strategy, resources, policies, and sufficient procedural guides to handle devastating situations, we urge you to consider how quickly turmoil can escalate to the point of no return. Without a strategy in place, you may find yourself in a state of uncertainty, helplessness and immense risk. There is nothing worse than not knowing where your travelers are, how to reach them, the state of their wellbeing, if they are fleeing or if they need medical attention. 

If the Russia-Ukraine War does not impact your company, take this opportunity to build out the necessary programs and prepare your company for whatever lies ahead. Strategic duty of care programs are not nice-to-haves—they should be mandatory for any business conducting business travel, no matter how minimal. Disaster knows no boundaries, and it may only be a matter of time before it comes knocking closer to home.

How You Can Support Ukraine

If you or your organization would like to support those impacted by the ongoing conflict in Ukraine, we encourage you to visit the following links:

  • Doctors Without Borders has teams in Ukraine and surrounding countries as it works to send staff and medical supplies to the hardest-hit areas.
  • The International Rescue Committee has teams working in Poland, aiding displaced families with food, medical treatment and other emergency care.
  • Direct Relief is working directly with Ukraine’s Ministry of Health and other partners in the region to provide requested medical aid, from oxygen concentrators to critical care medicines – while preparing to offer longer-term medical aid to people displaced or affected by the conflict.
  • ​​The UN Refugee Agency is an international organization that aims to provide emergency cash assistance and resettlement opportunities to families from Ukraine.

Implement Data Capture for Your Organization

Traxo, the world’s only provider of corporate travel data capture and pre-trip auditing, can help your organization combine all sources of travel data into a singular platform for ease of use. Traxo is partnered with world-class duty of care companies, which supports a flow of data between platforms and ensures your travelers are always covered, wherever their travels may take them. Contact us today to get started.

Travel Data Security: What is Pen Testing?

You’ve likely experienced a cyber attack at some point during your career or personal life. For example, you may have had an account hacked into or received an alarming message from a service provider that there has been a systems data breach and your personal details were compromised. With larger-scale cyberattacks, these often go unnoticed or

6 Tips for Managing Bleisure Travel

A bleisure trip is what you get when you blend a business and a leisure trip together — a concept that is no stranger to modern business travelers or travel managers. An example of a bleisure trip would be an employee traveling to San Francisco for a business conference at their company’s expense and then tacking on a couple days for a quick jaunt

7 Practical Tips for Safer Business Travel

Travel Managers have a duty of care responsibility to keep their business travelers safe while on the road and can try to mitigate risk by ensuring they have good programs, policies, and procedures in place should the need arise. However, travelers also need to be mindful and aware of their surroundings. They need to be able to mitigate risk, and

Insights

4 Reasons Why Travel Managers Need Access to Detailed Business Travel Analytics

The role of a travel manager often varies with the size and scale of organizations. Global organizations may have large, complex travel programs, typically managed by a team of corporate travel professionals. Whereas small to medium-sized businesses may only have a single point of contact managing the travel program. Regardless of the size of your

4 Ways to Optimize Business Traveler Safety in 2022

Travel Managers are continually expected to further optimize travel programs. How you go about making optimizations year after year depends on the results expected from you. As the world continues to resume pre-pandemic activities, the top priority for 2022 will undoubtedly be business traveler safety. Let’s break down ways to optimize business

How Business Travel Data Helps Organizations Manage COVID Variants

The latest highly-transmissible COVID-19 variant, Omicron, became publicly known in December 2021 when South Africa sounded the alarm to the World Health Organization (WHO). Almost immediately, borders were closed for travel. Organizations with business travelers in South Africa quickly scrambled to locate them and launch relocation plans before

Insights

How to Support Travel Duty of Care with Leakage Data

Data voids became a major concern for travel managers when the pandemic gripped the travel industry in 2020. Locating, contacting and moving travelers before the impending border closures came into effect was urgent. This shed light on the challenge travel managers have faced for years – incomplete travel data and the inability to contact ALL

Insights

New Travel Management Technology

Over the last two years, we’ve seen new industry-leading travel management technology emerge. We’ve also witnessed businesses reinvent themselves to stay relevant in our post-pandemic world. To continue future-proofing corporate travel programs, there are three key areas where travel managers should focus:

Insights

How the Pandemic Transformed Corporate Travel Programs

2019 started off like any other year: busy calendars, overbooked flights, sold-out hotels and a bustling meeting schedule. Business was booming and travel managers were busy. Their time was spent assisting travelers, negotiating contacts, managing rates, auditing itineraries, and other mundane tasks — Until everything stopped.

When the pandemic

Full Data Visibility: The New Table Stakes For Corporate Travel

As the global economy begins to reopen, corporate travel teams worldwide are planning for how best to restart their company’s business travel activity. Most firms have made it through the initial “triage” stage of the pandemic. Now, teams are taking stock of how their travel programs performed in the midst of the crisis, in order to assess how

Traxo and Your TMC, Ensuring Your Travel Program is Prepared

Uncertain times – I have lost count of how many times I heard the phrase “uncertain times” over the last two months. Since the spread of COVID-19 began, the world has certainly been faced with innumerable challenges on every imaginable level - physically, mentally, spiritually, and more, especially in the realm of business travel. There are many

COVID-19 and Corporate Travel: Steps to Take Now for What Comes Next

Travel managers have been on the front line of corporate travel’s response to the COVID-19 outbreak. Companies are in varying stages of dealing with the outbreak, but we’ve heard three common themes in how travel teams are approaching this unprecedented new reality.

Three Ways Travel Managers Are Approaching COVID-19

  1. Employees first – Ensuring

COVID-19 / Coronavirus Impact on Corporate Travel - Update

COVID-19 (coronavirus) has impacted organizations around the globe, highlighting the critical need for actionable risk intelligence to help business continuity planning. Beyond the human toll, this epidemic is a wake-up call for companies to carefully review the strategies, policies, and procedures they have in place to protect employees,

China, Coronavirus, Corporate Travel and Duty of Care

If your CEO or head of risk management walked into your office today and asked you how many employees recently traveled to China, and hence could be at risk for exposure to coronavirus, how confident are you of your answer?

Importance of Data Visibility During the COVID-19 Outbreak

The swift outbreak of the coronavirus (now known as COVID-19)

Traxo and Data Privacy: FAQs

We frequently get questions from prospective clients regarding data privacy and security, and how Traxo's services meet legal requirements for both areas. For corporate travel managers seeking to understand their booking blindspots, we've compiled some of the most common questions and our responses, which can be shared with internal legal and IT

Traxo at ACTE 2018: Off-Channel Spend Takes Center Stage

The Traxo team was in New York City last week for the annual ACTE Global Summit and enjoyed the opportunity to connect with hundreds of corporate travel managers and buyers.  Our booth at InterACTE was busy nonstop! Thanks to all who stopped by to say hello -- we hope we helped shed some light on the challenges of managing your off-channel

6 Tips for Managing Bleisure Travel

A bleisure trip is what you get when you blend a business and a leisure trip together — a concept that is no stranger to modern business travelers or travel managers. An example of a bleisure trip would be an employee traveling to San Francisco for a business conference at their company’s expense and then tacking on a couple days for a quick jaunt

Why You Should Use a Travel Aggregator for Business Travel Data

Imagine waking up to news headlines that war has erupted, a political crisis has ensued, or a newly identified virus has begun to rapidly spread. As your organization's appointed travel manager, would you be scratching your head, wondering if you have employees in the affected region, or would a quick check of your travel aggregator let you know

Insights

How Complete Travel Data Supports Corporate Sustainability

As our environment shifts, the importance of sustainability grows stronger. As individual contributors and corporations, the actions and impact that we make together could not be more important than acting to offset our carbon footprint now.

The lasting impact of our actions plays an integral part in the Earth future generations inhabit. As

3 Aspects of an Effective Price Assurance Strategy

What Is Price Assurance?

Price assurance is a corporate travel savings strategy made of three components — supplier negotiations, rate auditing and re-shopping. Technologies that continually audit rates and re-shop for discounts are crucial to ensuring your suppliers adhere to your contracted discounts and non-negotiated bookings are optimized.

Insights

4 Reasons Why Travel Managers Need Access to Detailed Business Travel Analytics

The role of a travel manager often varies with the size and scale of organizations. Global organizations may have large, complex travel programs, typically managed by a team of corporate travel professionals. Whereas small to medium-sized businesses may only have a single point of contact managing the travel program. Regardless of the size of your

The Benefits of Using Traxo to Manage Multiple TMCs

Having multiple travel management companies (TMCs) supporting an organization is common in today’s business sector, especially for those with a global presence. This fragmentation makes leveraging a travel program data aggregation and auditing solution mission-critical.

What Are TMCs (Travel Management Companies)?

TMCs, travel management companies

Insights

New Travel Management Technology

Over the last two years, we’ve seen new industry-leading travel management technology emerge. We’ve also witnessed businesses reinvent themselves to stay relevant in our post-pandemic world. To continue future-proofing corporate travel programs, there are three key areas where travel managers should focus:

Insights

Corporate Travel Program Policy Types

A well-written corporate travel policy provides guidance for business travelers while helping organizations influence behavior, manage spend, utilize preferred suppliers, and keep travelers safe. Despite the numerous benefits a travel policy provides, travel managers still face policy compliance challenges.

How do you move the needle on

Insights

Corporate Travel Policy: Best Practices and Benefits

You’re familiar with the three travel program policy types – mandated, flexible and hybrid – but what comes next? Before diving headfirst into policy changes, take a step back to evaluate the entire change management process, from understanding your travelers’ needs to winning executive approval.

What Is a Corporate Travel Policy?

A corporate

Full Data Visibility: The New Table Stakes For Corporate Travel

As the global economy begins to reopen, corporate travel teams worldwide are planning for how best to restart their company’s business travel activity. Most firms have made it through the initial “triage” stage of the pandemic. Now, teams are taking stock of how their travel programs performed in the midst of the crisis, in order to assess how

Traxo and Your TMC, Ensuring Your Travel Program is Prepared

Uncertain times – I have lost count of how many times I heard the phrase “uncertain times” over the last two months. Since the spread of COVID-19 began, the world has certainly been faced with innumerable challenges on every imaginable level - physically, mentally, spiritually, and more, especially in the realm of business travel. There are many

COVID-19 and Corporate Travel: Steps to Take Now for What Comes Next

Travel managers have been on the front line of corporate travel’s response to the COVID-19 outbreak. Companies are in varying stages of dealing with the outbreak, but we’ve heard three common themes in how travel teams are approaching this unprecedented new reality.

Three Ways Travel Managers Are Approaching COVID-19

  1. Employees first – Ensuring

China, Coronavirus, Corporate Travel and Duty of Care

If your CEO or head of risk management walked into your office today and asked you how many employees recently traveled to China, and hence could be at risk for exposure to coronavirus, how confident are you of your answer?

Importance of Data Visibility During the COVID-19 Outbreak

The swift outbreak of the coronavirus (now known as COVID-19)

Traxo and Data Privacy: FAQs

We frequently get questions from prospective clients regarding data privacy and security, and how Traxo's services meet legal requirements for both areas. For corporate travel managers seeking to understand their booking blindspots, we've compiled some of the most common questions and our responses, which can be shared with internal legal and IT

Traxo at ACTE 2018: Off-Channel Spend Takes Center Stage

The Traxo team was in New York City last week for the annual ACTE Global Summit and enjoyed the opportunity to connect with hundreds of corporate travel managers and buyers.  Our booth at InterACTE was busy nonstop! Thanks to all who stopped by to say hello -- we hope we helped shed some light on the challenges of managing your off-channel

Get the latest from Traxo

Corporate travel management is a dynamic field. Join our mailing list to keep abreast of the latest news on Traxo products and key industry insights.