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New Travel Management Technologies

October 5, 2021
New Travel Management Technologies - Decorative Image

Over the last two years, we’ve seen new industry-leading travel management technologies emerge. We’ve also witnessed businesses reinvent themselves to stay relevant in our post-pandemic world. To continue future-proofing corporate travel programs, there are three key areas where travel managers should focus:

  • Ensuring access to complete, pre-trip travel data
  • Crisis preparation and duty of care
    (E.g. virus transmission tracking and natural disaster monitoring)
  • Leveraging automation for optimized travel management

Travel Management Technology #1 | Complete Travel Data

Access to complete trip data is more essential than ever before. As lockdowns dwindle, and a growing percentage of the population is vaccinated, travel is picking up. Travel managers need to be extra vigilant in protecting their travelers' well-being by knowing their whereabouts acting quickly should travel restrictions change. Traxo has you covered with access to complete trip visibility – before, during, and after travel. With data available at your fingertips, you can easily and quickly locate your travelers, prioritize their health and safety while on the road, and provide post-trip support, if needed. 

Thanks to this revolutionary data access, travel managers will be infinitely more confident in their ability to see all bookings from TMC and non-TMC sources and stop worrying about booking blindspots that lead to compromised duty of care.

Travel Management Technology #2 | Crisis Management and Duty of Care

After nearly two years of virtual meetings and conferences, business travelers are eager to hit the tarmac again. But, companies must leverage new travel management methods and technologies to ensure traveler safety. From monitoring viral outbreaks and natural disasters to terror attacks and civil unrest, business travel certainly comes with its share of risk.

Real-World Example: International SOS COVID-19 Impact Map

To better understand and diminish potential risk, one of Traxo’s duty of care partners, International SOS, designed a COVID-19 Impact Map that provides businesses and travelers an opportunity to assess risk before embarking on a trip. The Impact Scale is designed to “take into account integrated health, security and logistics considerations – three key factors in business sustainability during the pandemic.” This robust tool can assist travelers in determining their willingness to take certain trips and help companies decide where to resume/pause in-person business.

Travel Management Technology #3 | Automation

Artificial intelligence and machine learning have been making leaps and bounds in the travel industry and are the backbone of technologies commonly used in corporate travel programs today, such as TripBam and BTP Automation.

TripBam is a fully automated price assurance tool that provides you a way to lower hotel costs and improve program compliance. “Traxo clients can automatically send their corporate hotel booking data to TRIPBAM for price monitoring.” TripBam offers both price monitoring and re-shopping of hotel rates; savings are found for more than 50% of bookings, resulting in direct savings back to your travel program.

BTP Automation is transforming the way businesses manage their hotel programs, all the while reducing client’s total hotel cost by an average of 14%. Leveraging AI to correct bookings in real-time, saves you time and money, but it doesn’t stop there. Imagine a dynamic business tool that automates the hotel procurement process — renegotiating payment terms and conditions to keep up with changing market conditions throughout the year. BTP Automation does just that! It’s finally time to wave goodbye to the labor-intensive, annual hotel RFP process. Best of all, with Traxo’s integration, corrective actions can be taken on bookings before travel occurs to recoup savings and ensure policy compliance.  

Leverage New Travel Management Methods and Technologies

Future-proofing your travel program has never been easier with robust technology platforms that exist in today’s marketplace. Traxo’s ability to integrate with key industry partners means that you can manage your pre-trip data without prior training in data management or analysis.

Traxo’s partnerships with industry-leading travel providers ensure that businesses have all the tools (and data!) needed to run a safe, efficient, and cost-effective corporate travel program. To learn more, contact us today.

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2019 started off like any other year: busy calendars, overbooked flights, sold-out hotels and a bustling meeting schedule. Business was booming and travel managers were busy. Their time was spent assisting travelers, negotiating contacts, managing rates, auditing itineraries, and other mundane tasks — Until everything stopped.

When the pandemic

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COVID-19 and Corporate Travel: Steps to Take Now for What Comes Next

Travel managers have been on the front line of corporate travel’s response to the COVID-19 outbreak. Companies are in varying stages of dealing with the outbreak, but we’ve heard three common themes in how travel teams are approaching this unprecedented new reality.

Three Ways Travel Managers Are Approaching COVID-19

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COVID-19 / Coronavirus Impact on Corporate Travel - Update

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China, Coronavirus, Corporate Travel and Duty of Care

If your CEO or head of risk management walked into your office today and asked you how many employees recently traveled to China, and hence could be at risk for exposure to coronavirus, how confident are you of your answer?

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We frequently get questions from prospective clients regarding data privacy and security, and how Traxo's services meet legal requirements for both areas. For corporate travel managers seeking to understand their booking blindspots, we've compiled some of the most common questions and our responses, which can be shared with internal legal and IT

Traxo at ACTE 2018: Off-Channel Spend Takes Center Stage

The Traxo team was in New York City last week for the annual ACTE Global Summit and enjoyed the opportunity to connect with hundreds of corporate travel managers and buyers.  Our booth at InterACTE was busy nonstop! Thanks to all who stopped by to say hello -- we hope we helped shed some light on the challenges of managing your off-channel

The Benefits of Using Traxo to Manage Multiple TMCs

Having multiple travel management companies (TMC’s) supporting an organization is common in today’s business sector, especially for those with a global presence. This fragmentation makes leveraging a travel program data aggregation and auditing solution mission-critical.

Key scenarios that may result in an organization having multiple TMCs are:

Insights

Travel Policy Change Best Practices

You’re familiar with the three travel program policy types – mandated, flexible and hybrid – but what comes next? Before diving headfirst into policy changes, take a step back to evaluate the entire change management process, from understanding your travelers’ needs to winning executive approval.

Communicate with Your Travelers Before Making

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Corporate Travel Program Policy Types

A well-written corporate travel policy provides guidance for business travelers while helping organizations influence behavior, manage spend, utilize preferred suppliers, and keep travelers safe. Despite the numerous benefits a travel policy provides, travel managers still face policy compliance challenges.

How do you move the needle on

Full Data Visibility: The New Table Stakes For Corporate Travel

As the global economy begins to reopen, corporate travel teams worldwide are planning for how best to restart their company’s business travel activity. Most firms have made it through the initial “triage” stage of the pandemic. Now, teams are taking stock of how their travel programs performed in the midst of the crisis, in order to assess how

Traxo and Your TMC, Ensuring Your Travel Program is Prepared

Uncertain times – I have lost count of how many times I heard the phrase “uncertain times” over the last two months. Since the spread of COVID-19 began, the world has certainly been faced with innumerable challenges on every imaginable level - physically, mentally, spiritually, and more, especially in the realm of business travel. There are many

COVID-19 and Corporate Travel: Steps to Take Now for What Comes Next

Travel managers have been on the front line of corporate travel’s response to the COVID-19 outbreak. Companies are in varying stages of dealing with the outbreak, but we’ve heard three common themes in how travel teams are approaching this unprecedented new reality.

Three Ways Travel Managers Are Approaching COVID-19

  1. Employees first – Ensuring

China, Coronavirus, Corporate Travel and Duty of Care

If your CEO or head of risk management walked into your office today and asked you how many employees recently traveled to China, and hence could be at risk for exposure to coronavirus, how confident are you of your answer?

Importance of Data Visibility During the COVID-19 Outbreak

The swift outbreak of the coronavirus (now known as COVID-19)

Traxo and Data Privacy: FAQs

We frequently get questions from prospective clients regarding data privacy and security, and how Traxo's services meet legal requirements for both areas. For corporate travel managers seeking to understand their booking blindspots, we've compiled some of the most common questions and our responses, which can be shared with internal legal and IT

Traxo at ACTE 2018: Off-Channel Spend Takes Center Stage

The Traxo team was in New York City last week for the annual ACTE Global Summit and enjoyed the opportunity to connect with hundreds of corporate travel managers and buyers.  Our booth at InterACTE was busy nonstop! Thanks to all who stopped by to say hello -- we hope we helped shed some light on the challenges of managing your off-channel

The Benefits of Using Traxo to Manage Multiple TMCs

Having multiple travel management companies (TMC’s) supporting an organization is common in today’s business sector, especially for those with a global presence. This fragmentation makes leveraging a travel program data aggregation and auditing solution mission-critical.

Key scenarios that may result in an organization having multiple TMCs are:

Traxo and Your TMC, Ensuring Your Travel Program is Prepared

Uncertain times – I have lost count of how many times I heard the phrase “uncertain times” over the last two months. Since the spread of COVID-19 began, the world has certainly been faced with innumerable challenges on every imaginable level - physically, mentally, spiritually, and more, especially in the realm of business travel. There are many

Insights

How the Pandemic Transformed Corporate Travel Programs

2019 started off like any other year: busy calendars, overbooked flights, sold-out hotels and a bustling meeting schedule. Business was booming and travel managers were busy. Their time was spent assisting travelers, negotiating contacts, managing rates, auditing itineraries, and other mundane tasks — Until everything stopped.

When the pandemic

Insights

How the Pandemic Transformed Corporate Travel Programs

2019 started off like any other year: busy calendars, overbooked flights, sold-out hotels and a bustling meeting schedule. Business was booming and travel managers were busy. Their time was spent assisting travelers, negotiating contacts, managing rates, auditing itineraries, and other mundane tasks — Until everything stopped.

When the pandemic

Insights

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Many of us are eager for normal life to return. For working professionals, part of that normalcy consists of business travel and attending meetings and events in person. We’ve said it before, and we’ll say it again — nothing can replace face-to-face relationship building. After 1.5 years of Covid restrictions, handshakes, warm hugs from familiar

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Corporate Travel Management: When Should You Submit an RFP?

RFPs have become part of a structured, annual process for many travel managers, while others only open discussions with suppliers as needed.

Regardless of the reason behind your RFP, it’s essential to ask yourself if the ROI is likely to justify the work that goes into an RFP.

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RFP stands for ‘request for proposal’ and is a

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Companies' bottom lines are being closely monitored as the pandemic continues meddling with corporate financials. Travel managers have a

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Leverage Traxo Data to Correct & Identify Missed Savings Opportunities

With COVID-19 impacting many companies' bottom line, travel managers are searching for innovative ways to reduce spend without sacrificing corporate travel program necessities.

To introduce flexibility and reap additional savings, more travel managers are adopting a hybrid program model that allows travelers to book via either the preferred TMC

Insights

How to Support Duty of Care with Travel Leakage Data

Data voids became a major concern for travel managers when the pandemic gripped the travel industry in 2020. Locating, contacting and moving travelers before the impending border closures came into effect was urgent. This shed light on the challenge travel managers have faced for years – incomplete travel data and the inability to contact ALL

Insights

Travel Policy Change Best Practices

You’re familiar with the three travel program policy types – mandated, flexible and hybrid – but what comes next? Before diving headfirst into policy changes, take a step back to evaluate the entire change management process, from understanding your travelers’ needs to winning executive approval.

Communicate with Your Travelers Before Making

Insights

Corporate Travel Program Policy Types

A well-written corporate travel policy provides guidance for business travelers while helping organizations influence behavior, manage spend, utilize preferred suppliers, and keep travelers safe. Despite the numerous benefits a travel policy provides, travel managers still face policy compliance challenges.

How do you move the needle on

Insights

Empowering Supplier Negotiations Through Travel Data Visibility

Would you agree that supplier negotiations are like a revolving door? Travel managers will end one RFP process, only to find themselves knee-deep in data and reports a few short months later as the upcoming years’ RFP process begins all over again.

This especially rings true for hotel programs, which are usually on an annual renewal cycle. Hotel

Insights

2021 Business Travel Predictions

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Insights

How the Pandemic Transformed Corporate Travel Programs

2019 started off like any other year: busy calendars, overbooked flights, sold-out hotels and a bustling meeting schedule. Business was booming and travel managers were busy. Their time was spent assisting travelers, negotiating contacts, managing rates, auditing itineraries, and other mundane tasks — Until everything stopped.

When the pandemic

Insights

In-person, Virtual & Hybrid Events: Has the M&E Landscape Changed Forever?

Many of us are eager for normal life to return. For working professionals, part of that normalcy consists of business travel and attending meetings and events in person. We’ve said it before, and we’ll say it again — nothing can replace face-to-face relationship building. After 1.5 years of Covid restrictions, handshakes, warm hugs from familiar

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